| BOARD MEMBERS AND SENIOR MANAGEMENT
PERSONNEL OF SURYALAKSHMI COTTON MILLS LIMITED |
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| Foreword: |
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The Securities and Exchange Board
of India (SEBI) vide its Circular No. SEBI/CFD/DIL/CG/1/2004/12/10
dated October 29, 2004 has revised Clause 49 of the
Listing Agreement, which is a master circular superseding
all the other earlier circulars issued by SEBI on Clause
49. Under sub-clause I (D) of Clause-49 of the Listing
Agreement, it has been provided that every Listed Company
shall have a code of conduct for Board members and Senior
Management personnel and the code is to be implemented
by 1st April, 2005. Later, the date for ensuring compliance
with revised Clause 49 of the listing agreement has
been extended upto December 31, 2005.
Accordingly Suryalakshmi Cotton Mills
Limited has formulated a written Code of Conduct for
Board of Directors and Senior Management Personnel.
For the purpose of code of conduct,
senior management personnel mean personnel of the Company
who are members of its core management team excluding
Board of Directors. Normally, this would comprise all
members of management one level below the Executive
Directors, including functional heads.
The following code sets out in written
form the agreed standards of principles and practices,
which should be followed in performing their duties
as Board Members and Senior Management Personnel and
they are expected to comply with the Code.
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| Principles: |
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The underlying principle is that Board
Members and Senior Management Personnel will strive
to perform their duties according to the highest ethical
standards of honesty, integrity, accountability, confidentiality,
independence and legality.
The procedures and guidelines incorporated
hereinafter are intended to deal with the most common
practical implications of the above principles, but
they cannot deal specifically with every potential situation
that may arise. Where a member is in doubt as to how
a particular situation should be dealt with from an
ethical standpoint, he/she may consult with the Chairman
or Company Secretary or he/she may request independent
professional advice at a reasonable expense of the Company.
Where a member wishes to take such
advice, he/she should first consult with the Company
Secretary.
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| I. Introduction: |
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This Code of Conduct for Board Members
and Senior Management Personnel helps maintain the standards
of business conduct for Suryalakshmi Cotton Mills Limited,
and ensures compliance with legal requirements, specifically
Clause 49 of the Listing Agreement with the Stock Exchanges
(the "Exchange") and the rules promulgated
thereunder. The purpose of the Code is to deter wrongdoing
and promote ethical conduct. The matters covered in
this Code are of the utmost importance to the Company,
its shareholders, business partners and bankers. Further,
these are essential so that the Company can conduct
its business in accordance with stated values.
Ethical business conduct is critical
to the Company's business. Accordingly, Board Members
and Senior Management Personnel are expected to read
and understand this Code, uphold these standards in
day-to-day activities, and comply with all applicable
laws, rules and regulations, and all applicable policies
and procedures adopted by the Company that govern the
conduct of its employees.
Because the principles described in
this Code are general in nature, Senior Management Personnel
should also review the Company's other applicable policies
and procedures.
It should be noted that, nothing in
this Code or in any Company policies and procedures,
or in other related communications (verbal or written),
creates or implies an employment contract or terms of
employment.
Board members and Senior Management
Personnel should sign the acknowledgment form at the
end of this Code and return the form to the Secretarial
department indicating that they have received, read
and understood, and agree to comply with the Code. Each
year, as part of their annual review, Board members
and Senior Management Personnel will be asked to sign
an acknowledgment indicating their continued understanding
of the Code.
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| II. Honest and Ethical Conduct: |
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We expect all Board members and Senior
Management Personnel to act in accordance with the highest
standards of personal and professional integrity, honesty
and ethical conduct, while working on the Company's
premises, at customers/suppliers locations where the
Company's business is being conducted, at Company sponsored
business and social events, or at any other place where
Board members and Senior Management Personnel are representing
the Company.
We consider honest conduct to be conduct
that is free from fraud or deception. We consider ethical
conduct to be conduct conforming to the accepted professional
standards of conduct. Ethical conduct includes the ethical
handling of actual or apparent conflicts of interest
between personal and professional relationships. This
is discussed in more detail in Section III below.
In all cases, if you are unsure about
the appropriateness of an event or action, please seek
assistance in interpreting the requirements of these
practices by contacting the Company Secretary.
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| III. Disclosure of Interest: |
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| a) Details of director's employment/business
interests: |
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Board members will provide the Company
Secretary (on appointment, annually when requested by
the Company Secretary and where significant changes
occur in the interim) with details relating to his/her
employment and all other business interests in accordance
with the detailed procedures set out at Appendix 1.
Situations where conflicts arise will be dealt with
in accordance with the procedures set out at Appendix
1.
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| b) Disclosure of Transactions: |
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Board members and Senior Management
Personnel agree that where Suryalakshmi Cotton Mills
Limited has approved financial support or entered into
any contractual arrangement with a company or body in
which a member has a declared interest, such support
or arrangement shall be disclosed in the annual financial
statements, as set out in Appendix 2.
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| c) Disclosure of Information and
Confidentiality: |
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The Board members and Senior Management
Personnel supports the general principle of providing
information on its activities in a way that encourages
a spirit of accountability to its stakeholders, clients
and to the general public. However, Board members will
not disclose, either during or after their term of office,
any information that is commercially or operationally
sensitive, confidential or personal.
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| d) Dealings in Shares, Property
or Otherwise: |
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In addition to any obligations under
law, Board members and Senior Management Personnel agree
not to use any information obtained by virtue of their
position for the purpose of dealing (directly or indirectly)
in shares, property or otherwise.
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| e) Gifts and Preferential Treatment: |
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Board members and Senior Management
Personnel undertake not to give or receive corporate
gifts, hospitality, preferential treatment or other
benefits that might affect, or could reasonably appear
to affect, the ability of the Board members and Senior
Management Personnel to make independent judgements
on transactions involving the Company.
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| f) Fairness and Work / External
Environment: |
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Board members and Senior Management
Personnel recognise their responsibility to act fairly
towards clients, employees and the general community
and support the principles of Health and Safety, Environmental
Best Practice and Equality legislation.
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| IV. Conflict of Interest: |
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Board member and Senior Management
Personnel's duty to the Company demands that he or she
discloses actual and apparent conflicts of interest.
A conflict of interest exists where the interests or
benefits of one person or entity conflict with the interests
or benefits of the Company. Examples include:
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Employment/Outside Employment:
In consideration of employment with the Company, Senior
Management Personnel are expected to devote their full
attention to the business interests of the Company.
Senior Management Personnel are prohibited from engaging
in any activity that interferes with their performance
or responsibilities to the Company, or is otherwise
in conflict with or prejudicial to the Company. Company's
policies prohibit Senior Management Personnel from accepting
simultaneous employment with suppliers, customers, developers
or competitors of the Company, or from taking part in
any activity that enhances or supports a competitor's
position. Additionally, Senior Management Personnel
must disclose to the Company's audit committee, any
interest that they have that may conflict with the business
of the Company.
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Outside directorships: It is
a conflict of interest to serve as a director of any
company that competes with the Company. Board member
and Senior Management Personnel must first obtain approval
from the Company's audit committee before accepting
a directorship.
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Business Interests: If Board
member or Senior Management Personnel is considering
investing in any customer, supplier, developer or competitor
of the Company, he or she must first take care to ensure
that these investments do not compromise on their responsibilities
to the Company. Our policy requires that Board member
and Senior Management Personnel first obtain approval
from the Company's audit committee before making such
an investment. Many factors should be considered in
determining whether a conflict exists, including the
size and nature of the investment; the Board member
or Senior Management Personnel ability to influence
the Company's decisions; his or her access to confidential
information of the Company or of the other company;
and the nature of the relationship between the Company
and the other company.
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Related Parties: As a general
rule, Board member and Senior Management Personnel should
avoid conducting Company's business with a relative,
or with a business in which a relative is associated
in any significant role. Relatives include spouse, siblings,
children, parents, grandparents, grandchildren, aunts,
uncles, nieces, nephews, cousins, step relationships
and in-laws. The Company discourages the employment
of relatives of Senior Management personnel in positions
or assignments within the same department. Further,
the Company prohibits the employment of such individuals
in positions that have a financial dependence or influence
(e.g., an auditing or control relationship, or a supervisor
/ subordinate relationship).
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Payments or gifts from others:
Under no circumstances a Board member and Senior Management
Personnel accept any offer, payment, promise to pay,
or authorization to pay any money, gift, or anything
of value from customers, vendors, consultants, etc.,
that is perceived as intended, directly or indirectly,
to influence any business decision, any act or failure
to act, any commitment of fraud, or opportunity for
the commitment of any fraud. Inexpensive gifts, infrequent
business meals, celebratory events and entertainment,
provided that they are not excessive or create an appearance
of impropriety, do not violate this policy. Gifts given
by the Company to suppliers or customers, or received
from suppliers or customers, should be appropriate to
the circumstances and should never be of a kind that
could create an appearance of impropriety. The nature
and cost must always be accurately recorded in the Company's
books and records.
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Corporate Opportunities: A
Board member and Senior Management Personnel shall not
exploit for their own personal gain, opportunities that
are discovered through the use of corporate property,
information or position, unless the opportunity is disclosed
fully in writing to the Company's Board of Directors
and the Board declines to pursue such opportunity.
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Other Situations: Because other
conflicts of interest may arise, it would be impractical
to attempt to list all possible situations. If a proposed
transaction or situation raises any questions or doubts,
Board member must consult the Company's audit committee.
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| V. Disclosure to the Stock Exchanges
and the Public: |
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Company's policy is to provide full,
fair, accurate, timely, and understandable disclosure
in reports and documents that it files with, or submits
to, the Stock Exchange and in its other public communications.
Accordingly, Board members and Senior Management Personnel
must ensure that they and others in the Company comply
with the disclosure controls and procedures, and internal
controls for financial reporting.
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| VI. Compliance with governmental
Laws, Rules and Regulations: |
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Board members and Senior Management
Personnel must comply with all applicable governmental
laws, rules and regulations. Board members and Senior
Management Personnel must acquire appropriate knowledge
of the legal requirements relating to their duties sufficient
to enable them to recognize potential dangers. Violations
of applicable governmental laws, rules and regulations
may subject Senior Management Personnel to individual
criminal or civil liability, as well as to disciplinary
action by the Company. Such individual violations may
also subject the Company to civil or criminal liability
or the loss of business.
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| VII. Violations of the Code: |
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Board member and Senior Management
Personnel's ethical responsibility is to help enforce
this Code. Board member and Senior Management Personnel
should be alert to possible violations and report this
to the Company Secretary. Board member and Senior Management
Personnel must cooperate in any internal or external
investigations of possible violations.
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Reprisal, threat, retribution or retaliation
against any person who has, in good faith, reported
a violation or a suspected violation of law, this Code
or other Company policies, or against any person who
is assisting in any investigation or process with respect
to such a violation, is prohibited.
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Actual violations of law, this Code,
or other Company policies or procedures, should be promptly
reported to the HR Department or Company Secretary.
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The Company will take appropriate
action against any Board member or Senior Management
Personnel whose actions are found to violate the Code
or any other policy of the Company. Disciplinary actions
may include immediate termination of employment at the
Company's sole discretion. Where the Company has suffered
a loss, it may pursue its remedies against the individuals
or entities responsible. Where laws have been violated,
the Company will cooperate fully with the appropriate
authorities.
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| VIII. Waivers and amendments of
the Code: |
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Company is committed to continuously
reviewing and updating its policies and procedures.
Therefore, this Code is subject to modification. Any
amendment or waiver of any provision of this Code must
be approved in writing by the Company's Board of Directors
and promptly displayed on the Company's website and
in applicable regulatory filings pursuant to applicable
laws and regulations, together with details about the
nature of the amendment or waiver.
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| IX. Additional Code of Conduct for
Board Members: |
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| In addition to the above mentioned
code of conduct the Board members should adhere to the
following: |
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| As a member of the Board of Directors,
they should: |
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Listen carefully to my fellow
Board members;
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Carefully consider and respect
the opinions of my fellow Board members;
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Respect and support all majority
decisions of the Board;
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Recognize the authority vested
in the Board;
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Keep well informed of developments
relevant to issues that may come before the Board;
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Participate actively in Board
meetings and actions and not discuss elsewhere
what I am unwilling to discuss in Board meetings;
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Bring to the attention of the
Board any issues I believe will have significant
effect on the Company's organization or those
we serve;
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Attempt to communicate the needs
of those we serve to the Board of Directors;
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Refer complaints directly to
the proper level on the chain of command;
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Recognize my job is to ensure
that the organization is well managed, not necessarily
to manage the organization;
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Represent all those whom this
organization serves vs. geographic or special
interest groups;
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Consider myself a "trustee"
of the organization and do my best to ensure it
is well maintained, financially secure, and always
operating in accord with Company's stated objectives.
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Work to learn how
to do my job better; and |
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Acknowledge conflicts
of interest between my personal life and my position
on the Board, and abstain from voting or attempting
to influence issues in which I am conflicted. |
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| As a member of the Board of Directors,
they should not: |
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Criticize fellow Board members
or their opinions, outside of the Board room;
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Use the organization or my
position for my personal advantage or that of
my friends, relatives, or associates;
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Discuss the confidential proceedings
of the Board outside the Board room;
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Promise how I will vote on
an issue before hearing the discussion and becoming
fully informed on that issue;
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Interfere with the duties of
staff or undermine the authority of our staff
executive to perform his/her duties; and
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Speak for and on behalf of
the organization unless specifically authorized
to do so.
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| Acknowledgment of Receipt of Code
of Conduct for the Senior Management Personnel: |
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I have received and read the Company's
Code of Conduct for the Board Members and Senior Management
Personnel. I understand the standards and policies contained
in the Code. I agree to comply with the Code.
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| Name
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___________________ |
| Position
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| Signature
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| Date
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| Place
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SECUNDERABAD |
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| Appendix 1 - Disclosure of Interests |
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1) On appointment to the Board, each
member will be required to furnish to the Company Secretary
details relating to his/her employment and all other
business interests including shareholdings, professional
relationships etc., which could involve a conflict of
interest or could materially influence the member in
relation to the performance of his/her actions as a
member of the Board. Any interests of a member's family
of which he/she could be expected to be reasonably aware,
or a person or body connected with the member which
could involve a conflict of interest, should also be
disclosed. For this purpose persons and bodies should
include:
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spouse, parent, brother, sister,
child or stepchild and such other relationship
specified in Schedule IA of the Companies Act;
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a body corporate with which
the member is associated;
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a person acting as the trustee
of any trust, the beneficiaries of which include
the member or the persons at (a) above or the
body corporate at (b) above; and
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A person acting as a partner
of the member or of any person or body who, by
virtue of (a) to (c) above, is connected with
the member.
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2) Where it is relevant in any situation,
the member should indicate to the Company Secretary the
employment and any other business interests of all persons
connected with him/her, as defined at (1) above. |
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3) Minor shareholdings need not be
disclosed, although this is subject to review at the discretion
of the Board. In this context, a holding valued at more
than 2 per cent of the issued capital of the Company should
be disclosed. |
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4) If a member has a doubt as to whether
this Code requires the disclosure of an interest of his/her
own or of a connected person, the member should consult
the Chairman. |
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5) Details of the above interests will
be entered and kept by the Company Secretary in the Register
of Directors and will be updated on an annual basis. Changes
in the interim should be notified to the Company Secretary
as soon as possible. Only the Chairman, Company Secretary
and Managing Director of the Company will have access
to the register. |
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6) Should a matter relating to the
interests of the Chairman arise, he/she should depute
another Board Member to chair the Board meeting and should
absent himself/herself when the Board is deliberating
or deciding on a matter in which the Chairman, or a person
or body connected with the Chairman, has an interest. |
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7) Board or company documents on any
case which relate to any dealings with the above interests
should not be made available to the member concerned prior
to a decision being taken. (Such documents should be taken
to include those relating to cases involving competitors
to the above interests). Decisions, once taken, will be
notified to the member. |
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8) As it is recognised that the interests
of a member and persons connected with him / her can change
at short notice, a member should, in cases where he/she
receives documents relating to his/her interests or of
those connected with him/her, return the documents to
the Company Secretary at the earliest opportunity. |
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9) A member should absent himself/herself
when the Board is deliberating or deciding on matters
in which that member (other than in his/her capacity as
a member of the Board) or a person or body connected with
the member has an interest. In such cases, a separate
record (to which the Director would not have access) will
be maintained. |
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10) Where a question arises as to whether
or not a case relates to the interests of a member or
person or body connected with him/her, the Chairman of
the Board should determine the question. |
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| Appendix 2 Disclosure of Transactions
(Including Disposal of Assets) |
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| Reporting Transactions, Arrangements
or Agreements |
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In accordance with paragraph III(b)
of the Code of Practice, a report will be prepared on
an annual basis for consideration by the Board detailing
any transactions, arrangements or agreements between the
Company and any companies listed in the Register of Directors
maintained by the Company Secretary. |
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This report will include the following
information: |
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The names of the companies. |
The name of the Board Member and the
nature of their interest in the transaction, arrangement
or agreement. |
The value of the transaction, arrangement
or agreement. |
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| Decision on Disclosures |
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Whether or not a transaction, arrangement
or agreement should be considered to be material is a
matter for the Board as per sub-section (2) of Section
297 of the Companies Act, 1956. |
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The Board will decide annually whether
or not transactions between the Company and any companies
in which Board Members have declared an interest should
be disclosed in the financial statements. |